Grants & Accounting Administrator

Position Title: 
Grants & Accounting Administrator
Organization Name: 
Vitalyst Health Foundation

Vitalyst Health Foundation is an independent, non-partisan public foundation whose mission is to inform,
connect and support efforts to improve the health of individuals and communities in Arizona. Its affiliate,
Technical Assistance Partnership of Arizona, offers fiscal sponsorship to emerging nonprofits and other
coalitions.
OVERALL RESPONSIBILITY
The Grants & Accounting Administrator is an integral part of both the foundation and fiscal sponsorship teams.
This position is primarily responsible for accounts payable entry as well as entry, tracking, and administrative
follow-up of grants/contracts using Vitalyst’s grants management system.
CHARACTERISTIC DUTIES

  • Enter invoices into the accounting system for payment ensuring proper account coding, setting up new vendors, requesting W-9s when appropriate, and creating checks/vouchers for payment.
  • Maintain sufficient accounting records and receipts to support expenditure requests.
  • Enter/review accounting transactions related to payroll, petty cash, accounts payable, and accounts receivable.
  • Monitor accounts payable/receivable aging to assure timely payment/receipt of funds.
  • Request certificates of insurance as necessary, maintain coverage detail and request modifications to meet contractual requirements.
  • Enter, track, and follow-up on grants/contracts in WizeHive database.
  • Report on the status of grants/contracts to assigned directors.

REQUIREMENTS

  • Associate’s degree and/or significant related (3 to 5 years) experience.
  • Excellent communication and interpersonal skills.
  • Excellent organizational skills and attention to detail.
  • Works independently with minimal supervision; respects deadlines.
  • Proficiency using Microsoft Excel, Word, Outlook.

Preferred

  • Bachelor’s degree with coursework in accounting, database management, or other related fields.
  • Experience working accounts payable processes in computer-based accounting systems.
  • Advanced understanding of relational databases.

Compensation: $50,000 - $55,000 depending on experience plus benefits
Interested candidates should send a cover letter and resume to Careers@VitalystHealth.org. Applications will
be accepted until position is filled.