Grants and Project Management Associate

Position Title: 
Grants and Project Management Associate
Organization Name: 
Helios Education Foundation

Grants and Project Management Associate

Our Foundation
Helios Education Foundation believes every individual in Arizona and Florida should have the opportunity to attend and be prepared to succeed in postsecondary education. In order to create those opportunities, the Foundation strategically partners with organizations and institutions to improve student academic preparedness across the education continuum and to foster a high-expectations, college-going culture for all students. 

The Foundation views its role as much more than a grant-making organization, but as an actively engaged partner, working in communities across Arizona and Florida contributing its expertise and resources to improve education systems and set more students on a path to completing a postsecondary degree. The Foundation’s mission-focused external work is driven by senior leadership in conjunction with the Community Engagement and Strategic Partnership teams (“Community Engagement”), the Community Impact and Learning Team (“Community Impact”), and the Government Affairs and Public Policy team (“Government Affairs”). 

Partnerships are cultivated and strategically aligned to advance the Foundation’s Arizona Latino Student Success and Florida Regional Student Success initiatives and its priorities across the Education Continuum in Arizona and Florida.

The Position (located in Phoenix, Arizona)

The Grants and Project Management Associate contributes to the strategic goals of the Community Impact and Learning team and works across the education continuum with a cross-functional team comprised of the Community Engagement and Strategic Partnership teams and the Vice President, Grants and Project Management. This position provides program development, project management and technical support as needed to increase the capacity of the community engagement staff in conceptualizing, initiating, implementing and overseeing complex community investments.  Duties of this position include assisting in the development and management of strategic community investments, strategically planning, attending and documenting meetings including grantee site visits, responding to partner inquiries, and preparing and maintaining program documents and files within the grants management software system.  This position reports to the Vice President, Grants and Project Management.


Candidate Attributes:

  • Strong organizational, interpersonal, and business communication skills
  • Demonstrated experience in project management and programmatic practices
  • Use judgment skills to handle non-routine circumstances while adhering to deadlines
  • Skilled at rapidly acquiring knowledge and executing good judgment in a variety of relevant areas
  • Adept at using grants management software and tools and able to align these technology solutions with effective practices
  • Passion for education equity and elimination of student achievement/degree completion gaps
  • Knowledge of the education landscape in Arizona, including challenges and opportunities in the education continuum impacting low-income, first-generation, and underserved students and students overall
  • Ability to work in a team environment and collaborate on projects
  • Results-oriented mindset
  • Strong alignment with Helios’ culture, norms, behaviors and beliefs


  • Work in conjunction with the Community Engagement and Strategic Partnership teams to define objectives and formulate community investment and grants aligned with the Foundation’s strategic initiatives
  • Actively participate and collaborate with staff on issues concerning community engagement areas (the education continuum state-specific strategies)
  • Develop and oversee multiple complex project timelines; prioritizes and monitors time-sensitive deadlines and assignments to ensure timely completion
  • Work with the Community Engagement and Strategic Partnership teams and cross-functionally to coordinate investment strategies with the Foundation’s work in marketing communications and research and evaluation
  • Conduct general research and literature reviews on education topics and issues in coordination with Community Impact and Learning team members and Government Affairs and Public Policy team members; develop analysis based on such research
  • Perform confidential and complex program functions including drafting and/or editing a variety of documents such as grant updates, correspondence, presentations, and other    business-related forms and documents
  • Remain current on educational issues within Arizona, Florida and nationally
  • Use the grants management system to originate, update, reconcile, transfer and track data

Bachelor’s degree in education, business, non-profit or related field along with three (3) years of related experience in a progressively responsible non-profit or program development support position; experience in grantmaking, education-related field and/or project management preferred.

COVID-19 Considerations
Effective October 1, 2021, Helios Education Foundation’s policy will require all employees and newly hired employees in a Helios Education Foundation office to be fully vaccinated against COVID-19, with limited exceptions for medical conditions and sincerely held religious beliefs. Should you have questions on this policy or want to discuss an exception, please contact Human Resources.  We will continue to monitor the applicable health and safety guidance and will adjust this policy as necessary and prudent.

To apply, send a cover letter and resume to Ms. Noel McClain, Director, Human Resources, at (subject line “Grants and Project Mgmnt Associate - Search”); or Helios Education Foundation, 4747 N. 32nd Street, Phoenix, Arizona 85018.  First review of candidates will occur no later than November 5, 2021.  Candidate credentials will be reviewed as they are received.  Only candidates selected for an interview for this position will be contacted by the Foundation.  

Application Deadline: 
Monday, November 15, 2021